Inspection and procurement

The principle

Anyone can look at a thing and have an opinion. We compare it to the one we have been holding.

We keep the reference. A sealed sample from the batch, the approved production sample, a graded example of the item, the part with its certificate of conformance. It comes to us at the start and it does not move.
We are there when it arrives. Receiving happens in view of cameras, against your manifest and against the reference. Anything that differs is photographed before it reaches a shelf, while it can still be refused.
We compare, point by point. The suspect item and the known good side by side: substrate, print, weight, seams, closure, coding, packaging, insert. Each point photographed, each difference recorded. No conclusion the pictures do not support.
The lot is traceable. Every held item carries its lot, its date code, and its position. When a question lands on a batch, we can produce that batch, not a description of it.
The chain never breaks. From the moment it arrives to the moment it leaves, every touch is a scan with a name and a time. That unbroken line is what makes the comparison worth anything to a regulator, an insurer, or a court.

Where the known good is used:

A customer says the item is fake: we compare it to the reference and say what differs.
A marketplace seller is trading on your name: we buy the listing, receive it under camera, and compare it to your genuine article.
A regulator asks what your product was on the day it was made: we produce the sealed sample from that lot.
A buyer disputes a delivery: we produce the receipt photographs, the weights, and the release record.
You are buying something that has to be genuine: we buy it in our name, receive it under camera, and check it against the reference before it reaches you.
A lender asks what is behind the number: we count what we hold and sign for it.

Watch: inspection, wherever the thing sits

We watch the thing and the transaction: goods on a shelf, a supplier's line, a carrier before a load, an order before it ships. On a floor, we arrive without notice, with your written authorisation, wherever your goods are held. We count your goods against your record, blind and serial by serial. We photograph. We check the release procedure: whether a named-authoriser list exists, whether the last driver's identity was matched, whether seals come from a register. Then we sign. The same inspection at any facility, in any state — that is the point.

Applied to: Goods wherever they sit; Factories and suppliers; Carriers before a load is tendered; Orders and payments before they ship; Documents presented to you.

We agree the scope in writing with you, the owner: which goods, against which record, at which locations, on what schedule. The facility is not told the schedule.
We attend without notice. Serialised goods are matched one by one. Bulk goods are counted by lot with a stated sample. Condition is checked against a written standard fixed before we arrive.
We check the handoff controls at the door: the authoriser list, driver and vehicle identity matching, seal control, the loading record. We note what exists and what does not.
Every difference is recorded with a photograph: on the record but not on the shelf, on the shelf but not on the record, wrong quantity, wrong condition, a release procedure that is a document rather than a practice.
The statement is issued to you and to anyone you name — your insurer, your lender — signed by two people, at procedure level, naming no individual.

How an inspection is performed

Two people on every count: one counts, the second confirms, both sign.
The record we verify against is fixed and dated before work starts, so no one can move the target.
Serialised goods matched one by one. Bulk goods counted by lot, with the sample size stated.
Condition checked to a written standard agreed in advance, with photographs of every exception.
The release procedure tested as a practice, not read as a document.
Findings at procedure level — a hop, a document, a seal — never a named individual.

The six shapes of an inspection:

Pre-production · Before production starts. Order confirmed against your specification. Components, raw materials, packaging, and the approved sample checked so production is judged against the right thing.
During production · While the line runs. Inspection at the points you set, usually at 20 to 50 percent complete. Problems are photographed and raised the same day, while there is time to correct them.
Pre-shipment · Before it ships. Random sample drawn from finished, packed goods to ANSI/ASQ Z1.4. Function, appearance, measurements, labeling, packing, and carton markings checked and photographed.
Loading · As it loads. Carton count, condition, and seal numbers recorded as the container or truck is loaded, so what left is on record.
Supplier visit · Before you send a deposit. A one-day visit to a supplier you have not met. We confirm the factory exists, see the line, check capacity and the goods on the floor, and send you the photographs and a report before you wire anything.
Samples · Retained and reference samples. Sealed samples from each batch retained under seal, recorded by lot and expiry, and held on your side for the retention period the rules require.

Findings are classed before they are counted:

Critical. A safety or regulatory failure. Any critical finding is reported to you immediately and the lot is recommended for hold.
Major. A defect a customer would notice and reject: function, appearance, wrong labeling, damaged packaging.
Minor. A deviation a customer would likely accept, recorded so the trend is visible.

Standard	What it governs
ANSI/ASQ Z1.4 · ISO 2859-1	Sampling plans and acceptance quality limits
ISO 22716	Good manufacturing practice for cosmetics
21 CFR Part 111	Current good manufacturing practice for dietary supplements
21 CFR Part 117	Current good manufacturing practice for food
Your specification	The approved sample, the drawing, the artwork, the bill of materials

Every inspection report carries: order, lot, and supplier identification; sample size, inspection level, and acceptance limits used; findings by class, each with a photograph and the specification it was checked against; measurements recorded against the spec; packaging, labeling, and carton marking check; result stated as findings, with a recommendation to release, hold, or rework; inspector signature, date, and time on site. We inspect against these standards and the client’s specification. Certification is the job of an accredited body.

What Watch yields. Inspection statement: What was counted, against which record, by which method, every difference found, and the state of the release controls — signed by two people. It says what exists and in what condition, and never what it is worth.

The boundaries. We offer no opinion on value or authenticity, never act for both sides, never adjust a count, and never name a person in a finding. Where the goods are held by a party related to us, the statement says so on the first page.

Buy: procurement on instruction

We buy what you instruct: inventory, replacements after a loss, equipment, parts, collectibles. To your specification, at or under your number, with every quotation on the table. Title passes to you, never to us. What arrives is received at a facility we have inspected and verified against the order, serial by serial, before it reaches a shelf.

Applied to: Inventory and parts; Replacements after a loss; Collectibles to a list; Equipment and tooling; Anything bought before money moves.

You give the specification: the item, the grade or variant, the quantity, the target, and the deadline. Where a reference exists, we hold it or obtain it first.
We price it across every channel available to us and show the listing or quotation behind every figure. Nothing is bought without your written yes.
We buy in our own name so the seller learns nothing about you, and title passes to you on purchase. Where a lender funds the purchase, the receipt record goes to the lender before funds are released.
What arrives is received under camera at a recommended facility, matched to the order and to the reference point by point, photographed, and signed by two people. Anything off specification is held and reported the same day, never quietly accepted.

The controls within a purchase

Every quotation and listing behind a price kept on file and shown to you before you approve.
Bought in our name, delivered to a facility we have inspected, so the chain of custody starts with us and the seller learns nothing about you.
Received under camera and checked against the specification and the known good, point by point, photographed, two signatures.
Provenance filed with the item: seller, listing, invoice, certificate or lot, and condition on receipt.
Anything off specification held and reported the same day, with the photographs.

What Buy yields. Buy sheet with verified receipt: Every line: the specification, the target, what was paid, the seller, the listing, and the condition on receipt with photographs and two signatures. The same document for a pallet of cartons, a server, and a single graded card.

The boundaries. When we buy on your instruction, we never purchase for our own account, never take a margin on the goods, and never accept anything from a seller. A line that cannot be filled at your target and quality comes back to you flagged, never substituted.

A separate line. Verified equipment is Brich House’s own stock, owned and priced by Brich House as a seller. It is never offered in place of a line you asked us to buy, and where it overlaps with an engagement, that is disclosed in writing.

Engagement types

Field examination. The collateral behind a loan, counted and tested by someone with no stake in the borrower.
Pre-bind survey. The facility survey an underwriter needs before binding coverage on high-value goods: the controls, the release procedure and the record, against a written standard.
Recall readiness. The plan, the exercise, and the documentation a brand needs to be able to recall a product before anyone asks them to.
Quality inspection. Someone on the factory floor who answers to you and not to the factory — before production starts, while the line runs, and before it ships.
Supplier assessment. A visit to a supplier before the money moves: that the factory exists, that the line is real, and what is actually on the floor.
Seals and trackers. A seal that tells us when it is opened, a tracker that rides with the goods, every event on your record.
Procurement on instruction. You set the specification and the number; we price it across every channel, show you the listing behind every figure, buy in our name, and receive it under camera against the specification before it reaches you.
Verified acquisition. The collateral bought on the borrower's instruction, verified on receipt by the party that bought it with no stake, and the receipt record in the lender's hands before funds release.

Questions we are asked

Does the warehouse know you are coming? No. You authorise the inspection in writing and your agreement with the facility grants it without notice. The facility learns of it when we arrive. A facility that refuses is itself a finding, and it goes in your report.
Is this an audit? No. An audit is an accountant's opinion on financial statements. This is a set of defined procedures performed on goods and records, signed by two people, with every variance reported.
We call it a factory audit or a supplier audit. Is that what this is? It is the work most buyers mean by those words, and we write it as what it is: an inspection against your specification, or an assessment of a supplier on the day we visited. We do not use the word audit for it, because an audit is an opinion and this is a record of procedures performed, each finding tied to the standard it was checked against.
Can you inspect goods held by a related party? Yes, and the statement says so on the first page. We inspect that floor the same way we inspect anyone's, and you may appoint anyone else at any time.
Do you take a margin on what you buy? No. Every quotation is shown to you before you approve, nothing is marked up, and we never accept anything from a seller. Commercial terms are set in your engagement with BSJ Ventures.
What if you cannot hit my target? The line comes back to you flagged, with the best quotation found. Nothing is substituted to close a list.
How do I know what arrived is what I paid for? It is received under camera at a facility we have inspected and checked against the specification and, where one exists, against the reference item. The photographs and the provenance go on the record with it, signed by two people.

Where it runs

Inspections, purchases and holdings are recorded on Brich House, the platform the desk runs on; clients see theirs in the client portal at brich.house. Engagements, invoices and terms are BSJ Ventures’. Engagements start here.

← How we decide

Against a known good.